Documents Needed for Property Valuation in Delhi

Which documents are needed for property valuation?

For most property valuations in Delhi, the valuer needs a title document (sale deed, conveyance deed or lease deed), proof of current ownership such as mutation or property tax receipts, and the sanctioned building plan or completion certificate if available. Further documents depend on the purpose: capital gains, bank loan, visa, court case or structural certificate.

Documents tell the valuer what is being valued, who owns it and on what terms, and what construction is approved. The site inspection then confirms what actually exists. A report that matches the documents to the site is far easier to rely on.

Photocopies or scans are usually enough for the valuer's work; originals may be asked to be shown at the inspection for comparison. Keep the documents in one set, in date order, so the history of the property can be followed from the first allotment or purchase to the present owner.

What do the common property documents in Delhi mean?

Delhi has a mix of freehold, leasehold, DDA, cooperative society and builder properties, so the documents vary. These are the ones a valuer most often asks for:

• Sale deed or title deed: the registered document transferring ownership to you
• Conveyance deed: for DDA flats and plots converted from leasehold to freehold, the deed by which DDA conveys ownership
• Lease deed or perpetual lease deed: for leasehold land, setting out the lessor's terms
• Allotment letter and possession letter: from DDA, a cooperative group housing society or a builder
• Builder-buyer agreement: for flats bought from a developer, especially before a sale deed is registered
• Mutation: the record in MCD or revenue records showing the property in your name
• Sanctioned building plan: the plan approved by the MCD or other authority
• Completion or occupancy certificate: confirming construction was completed as sanctioned
• Property tax receipts and electricity bill: supporting current ownership and use
• Earlier valuation report: useful for reference, especially for capital gains

Documents for capital gains valuation (FMV as on 1 April 2001)

For a capital gains report, the valuer needs to establish when the property was acquired and what it was like on 1 April 2001. Older documents are especially useful here.

• Original sale deed, conveyance deed or lease deed showing the date of acquisition
• Will, succession certificate, gift deed or relinquishment deed for inherited or gifted property
• Sanctioned plan and completion certificate, if available
• Old property tax receipts or assessments, if available
• Details of construction or improvements after 2001, with years and costs
• The current sale agreement or sale deed

Documents for bank loan valuation

For a home loan or loan against property, the bank usually sends its own list and engages a valuer from its panel. The valuer will typically ask for:

• Sale deed, conveyance deed or lease deed, with the chain of earlier title documents
• Allotment letter, builder-buyer agreement and possession letter, for new flats
• Sanctioned building plan and completion or occupancy certificate
• Mutation and latest property tax receipt
• Latest electricity bill

Documents for visa property valuation

For a visa, the report must clearly link the property to the applicant or sponsor, so names should match the passport. If a name is spelled differently in the property papers, or the owner's name changed after marriage, keep a supporting document ready to explain the difference.

• Sale deed, conveyance deed, lease deed or allotment letter
• Mutation or property tax receipt in the owner's name
• Recent electricity bill
• Owner's ID proof with name as in the passport
• The consulate's checklist, if it mentions a format

Documents for partition, family settlement or court valuation

In partition suits, family settlements and court matters, the valuation must identify the whole property and each share clearly. Where a property is divided floor by floor, the valuer may need to value each portion separately, since floors and portions do not always carry equal value. Bring:

• Title documents for the whole property
• Will, succession certificate or legal heir certificate, where the property is inherited
• Court order or reference, if the valuation is directed by a court
• Sanctioned plan, or a sketch showing how the property is occupied by each party
• Any draft settlement or partition proposal, where the parties have one

Documents for a structural stability certificate

A structural certificate is about the building's safety rather than its value, so drawings and the history of construction matter most. Er. B.P. Singh, who is an MCD licensed structural engineer (Lic. E-1138) as well as a Govt. Approved Valuer (CBDT Cat-I, CAT-I/288/1995), usually asks for:

• Sanctioned building plan and structural drawings, if available
• Completion or occupancy certificate, if issued
• Ownership document or lease deed
• Details of additional floors or alterations, with approximate years
• Earlier structural certificates or repair records
• The letter from the authority, school board, bank or insurer asking for the certificate

What if a property document is missing?

Missing documents are common with older and inherited property, and they can usually be dealt with. If the sale deed has been lost, a certified copy can be obtained from the office of the Sub-Registrar where the deed was registered. It helps to know the registration number, year and book number, which may appear in old tax records or other papers.

If the sanctioned plan is missing, a copy may be available from the MCD or the authority that sanctioned it, and the valuer can still measure the property on site. Banks often have their own requirements for lost documents, such as a police report and a newspaper notice, so check with the bank. For legal questions about title, consult a lawyer before the valuation, since the valuer reports on value and does not certify title.

Getting your valuation done with Royal Chambers of Engineers

Send copies of whatever documents you have along with the purpose of the valuation. Gaps will be pointed out early, so you can collect them while the site inspection is arranged. After the inspection, you receive a signed report with the valuer's registration details. The practice has worked on property valuations in Delhi NCR since 1993.